Charleston Hoteliers Exchange Club
P O Box 20424
Charleston, SC 29403
About our Board:
The President is the chief executive officer for the club and must work for a Hotel. The primary responsibilities of this role involve the general supervision and operation of the club. The President presides at club meetings and directs the club in meeting the members' needs for educational growth and leadership. In cooperation with the other officers, the President establishes long-term and short-term goals for the club. Appoints the chairpersons of committees, in consultation with other Board members.
The Vice President Membership (VPM) manages the activities that sustain and increase the number of members in the club. The primary responsibilities of this role involve marketing and some administration such as taking RSVP's for meetings. The VPM Can create a membership committee comprised of CHEC members to help with Membership Drives. The VPM also plans, organizes, and implements a continuous marketing effort to ensure that club membership remains above club charter strength (80 members). This is accomplished both by retaining current members (working with the VPE) and by gaining new members (working with the VPPR). The VPM is responsible for the semi-annual membership reports to CHEC and for keeping the membership roster and attendance records.
The Secretary manages all record-keeping and correspondence. The primary responsibilities of this role involve handling administrative details between the club and keeping the club's documents available and up-to-date. The Secretary maintains the club's records, including club by-laws and the club constitution. Additionally, the Secretary handles and maintains new member applications, updated membership records, supply orders, officer lists, and past club records. The Secretary also records and reads the minutes for club meetings and for meetings of the Executive Team.
The Treasurer manages the club's financial health. The primary responsibilities of this role involve handling the club's finances, including the collection of club dues and the payment of all bills. The Treasurer greets guest at the registration desk at each meeting, and receives and disburses funds to further the operation of the club and its officers. All club accounts are managed by this office. Twice annually, the Treasurer must notify members of dues collection and then collect club dues from each member.
The Public Relations Chairperson manages the creation and maintenance of the club's image. The primary responsibilities of this role involve both internal and external communications. Responsible for website maintenance. The Public Relations Chair plans, organizes, and implements programs to maintain the positive image of the club and of members. Common activities in this role include press releases, publicity campaigns, website maintenance, media representation, and club newsletters.